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Internship Mobility

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Erasmus+ KA131 is a European Union internship program designed to help students acquire relevant experience in their respective fields.

The Erasmus+ grants are available for student internships and are provided in the 28 EU member countries, including Iceland, Liechtenstein, Norway, North Macedonia, and Türkiye.

1.     Program Countries (EU Member)

Germany, Finland, Sweden, Poland, Italy, France, Belgium, Portugal, Latvia, South Cyprus, Lithuania, Slovakia, Czech Republic, Holland, Luxembourg, Slovenia, Hungary, Ireland, Estonia, Greece, Bulgaria, Romania, Malta, Spain

2.     Program Countries (Non-Member States)

Iceland , Serbia, Norway, Liechtenstein, North Macedonia, Türkiye

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Students can intern at companies, education institutions/centers, research centers/facilities or any type of organization that is classified as “business enterprise” by the Erasmus+ Program Guide.

The Erasmus placement period cannot be used to conduct research or analysis projects related to academic studies within a certain program. Research projects cannot be considered as training activities. Mobility cannot be a laboratory work or scientific research. Students need to practice professional activities and internship must be carried out as the economic provisions in the relevant sector. For example, working at a company’s R & D department for product development and working at a university’s research center for a company’s project on product development could be considered as internship. In summary, Host (receiving) organizations for student traineeships may be any public or private organization active in the labor market or in the fields of education, training and youth. Such organization can be:

-       A public or private, a small, medium or large enterprise (including social enterprises);

-       A public body at local, regional or national level;

-       A social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions;

-       A research institute (as described above);

-       A foundation;

-       A school/institute/educational center (at any level, from pre-school to upper secondary education, and including vocational education and adult education);

-       A non-profit organization, association, NGO;

-       A body providing career guidance, professional counselling and information services

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Activities may not take place at European Union institutions and other EU bodies including specialized agencies, organizations managing EU programs, and national diplomatic representations (embassy and consulate) of the home country of the student.

The following types of organizations are not eligible as receiving organizations for student traineeships:

-       EU institutions and other EU bodies including specialized agencies

-       Organizations managing EU programs such as national agencies

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NOTE: Even if it is not a mandatory internship, your mobility must be acknowledged by Ibn Haldun University under the Erasmus+ Program criteria. As a result, once you complete your internship abroad, the EIP will notify the Registrar’s Office that you have completed your internship successfully. Following that, the Registrar’s Office will take steps to include your Erasmus+ Internship in your Diploma Supplement.

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What are the Application Criteria?

A student can benefit from the Erasmus+ Internship Mobility Program by taking advantage of the Erasmus grant for up to 12 months at each education level (undergraduate, graduate, doctorate).

Academic GPA of at least 2.50/4.00 for undergraduate students, and at least 3.00/4.00 for graduate and doctoral students. For students who transferred from an associate degree, the transcript must be at least 2.50/4.00 at the application stage, and the high school graduation mark must be at least 75/100 for first year students.

A minimum score of 70 from the IHU English Proficiency Exam or equivalent TOEFL (84/120) /YDS (70/100) /YÖKDİL (70/100) exam results should be obtained.

Graduates can benefit from Student Internship Mobility within 12 months after graduation. However, applications should be submitted before graduation.

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What documents/forms do I need to submit?

The following documents must be uploaded to the system:

-       TOEFL/YDS/YÖKDİL Exam Result (If available) *

-       Transcript (Mandatory - date of issue not older than the application start date and can be aquired from e-devlet)

-       Letter of Acceptance (2-month-period acceptance from the host organization: Students are required to find an internship by themselves and receive an acceptance letter from the host organization in one of the EU countries.)

-       Learning Agreement for Internship Mobility (Learning Agreement for Traineeships)

-       Photocopy of ID card (colored)

-       Digital photograph (in the beginning when registering to the TURNA PORTAL)

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NOTE: * Language test results taken within the last two years are valid.

Documents to be uploaded to the system must be in English.

All application documents must be uploaded completely to the online system. Applications that are not made within the dates presented in the application calendar will not be accepted.

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Where can I apply?

Applications must be made through the TURNA PORTAL. You will need to login with your e-devlet details. Application link:

https://turnaportal.ua.gov.tr/

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What are the requirements for an internship acceptance letter to be valid?

  • It should be written on letterhead document with a date.
  • Your full name should be as written in the passport.
  • Your department and university should be indicated.
  • Start and end date of internship should be indicated.
  • The start and end dates should be in weekdays.
  • Duration of the internship should not be less than 60 days (possible if around 60-63 days).
  • The subject of your internship, your duties and responsibilities should be briefly mentioned.
  • Your supervisor’s full name, title and contact details should be given.
  • It should be signed by your supervisor and stamped by the institution.

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Are there any acceptance letter samples?

Here are some samples:

Sample 1

Sample 2

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The student can undertake a placement between 2 and 12 months. However, Ibn Haldun University has the authority to decide the duration of the internship.  It should be noted that in order to help more students benefit from the Erasmus+ Grant, payments can be made for 2 months depending on the available budget and number of applicants.

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Student selections are made according to the selection criteria specified in the Erasmus+ Implementation Handbook. The selection is made according to the ranking results of the students who get the highest score within the quota for each faculty/department. After the score ranking, placements are made by considering the institution preference order of the students with high scores.

Criterion

Weighted Score

Academic achievement level 

50% (out of a total of 100 points)

Language level

50% (out of a total of 100 points)

 

           

Criterion

Weighted Score

To the children of martyrs and veterans

+15 points

Students with disabilities (provided the disability is documented)

+10 points

Students for whom protection, care or accommodation decision has been taken within the scope of Social Services Law No. 2828 and Child Protection Law No. 5395.

+10 points

Students with their first and second degree relatives or themselves residing in recent February 6 earthquake region of 17 cities or a district of Türkiye (The provinces of Adana, Adıyaman, Diyarbakır, Gaziantep, Hatay, Kahramanmaraş, Kilis, Malatya, Osmaniye and Şanlıurfa, Batman, Bingöl, Elazığ, Kayseri, Mardin, Niğde, Tunceli, and Gürün district of Sivas)

 

1st and 2nd degree relatives mean: mother, father, child, spouse, spouse's mother, spouse's father and his or spouse's grandfather, grandmother, grandchildren and siblings

(only for 2021, 2022, 2023 KA131 projects)

+10 points

Benefit from the program before (with or without a grant)

-10 points

Participating in mobility in the country of citizenship

-10 points

Submitting an internship acceptance letter at the time of application

+10 points

Failure to participate in the mobility without giving a timely waiver notice despite being selected for the mobility

-10 points

Internships to develop digital skills (DOTs) are prioritized

+5 points

 

Applying to two mobility types at the same time (reduction is applied to the student’s preferred mobility type)

-10 points

For students selected for mobility: Not participating in meetings/trainings organized by the higher education institution on mobility without an excuse (applicable if the student applies for Erasmus again)

-5 points

Not taking the language exam without an excuse (applicable if the student re-applies to Erasmus)

-5 points

Other situations mentioned in the table below are also criteria taken into account in the evaluation. According to these scenarios, deductions and increases are made to the total score;

Based on the system described above, the EIP calculates and lists each applicant’s average score. All applicants will be notified of their placement results by e-mail and also on the EIP website’s Announcements section.

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Students will have to find their work placements independently. An internship place can be any public or private sector institution located in one of the countries where internship activities can be carried out, in the labor market or in the field of education, training, youth, research and development.

Examples of Suitable Internship Places:

While not a limiting list, the following organizations can be considered as examples of suitable internship places:

– Small, joint or large enterprises owned by a public or private sector

– Local, regional or national public institutions

– Embassies or consulates of the sending country abroad

– Any formation/union belonging to the business world such as chambers of commerce, tradesmen-crafts unions, stock markets and unions

– Research institutes

– Foundations

– School/institute/education center (can be any educational institution from pre-school to high school, including vocational education or adult education)

– Non-profit institutions, associations, NGOs

– Institutions providing career planning, professional consultancy and information services

– Higher education institutions (Higher education institutions in the program countries must have ECHE, higher education institutions in partner countries must be recognized by a competent authority in accordance with their national legislation and have signed a bilateral inter-institutional agreement with the sending institution before the internship activity)

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The following organizations are not eligible for higher education internship activity under Erasmus+:

– European Union institutions and EU agencies (see https://europa.eu/european-union/about-eu/institutions-bodies_en )

– National Agency carrying out EU programs etc. organizations.

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Below is the list of websites or databases that can guide students on their research to find an internship place:

o   https://leonet.joeplus.org/

o   https://erasmusintern.org

o   http://www.praxisnetwork.eu/

o   https://graduateland.com/

o   https://www.mediamonks.com/

o   https://www.worldtraineeships.org/

o   http://euconnect.org/

o   https://www.monster.com/geo/siteselection

o   https://tr.indeed.com/

o   http://www.traineeup.com/en/

o   https://www.trainingexperience.org

o   http://www.ibdpartnership.co.uk

o   http://www.cshm.es/en/

o   http://placementinportugal.com

o   https://www.partnershipinternational.ie

o   http://paragoneurope.eu

o   http://www.jobtrust.gr

o   http://www.jobandpractice.com

o   https://www.ispo.co.uk

o   http://intergrad.co.uk

o   https://www.ies-consulting.es

o   https://www.hosco.com/en/

o   https://www.entrypark.com/students

o   https://europe-internship.com

o   https://www.crossroads.com.mt/home

o   https://www.atlasnova.eu/

o   http://www.algoos.com/tr/

o   http://www.amberjob.eu

o   http://businessculture.org

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Before:

To view the documents to be submitted before mobility, CLICK HERE.

If you are chosen, please be aware that you will be required to provide the following documents to the EIP:

-       Traineeship learning agreement: Students must electronically complete all portions of the traineeship learning agreement; the EIP does not accept handwritten Learning Agreements. The Learning Agreement must be filled out and signed by the students. The signature of the host company/university representative should also be obtained, and the signature of Ibn University Erasmus Institutional Coordinator (Mr. Enes Yalman) will be taken by the EIP advisers. The LA should be submitted to the EIP office electronically, filled out and signed.

 

-       Letter of acceptance: You are asked to submit the “Letter of Acceptance” when you apply. However, if you make any changes in dates, then you should submit the revised version to the EIP.

 

-       Insurance Coverage: Students are required to have international insurance coverage for the duration of their traineeship.

 

-       Online Linguistic Support (OLS): In order to measure your language proficiency before the mobility within the scope of the Erasmus Program, you can register with your email address from the OLS (Online Linguistic Support) system and take an online language exam. Also, you can have beginner level language courses for free through this platform. Link to the platform is: https://academy.europa.eu

 

-       Grant Agreement: After the student completes and submits all the required paperwork to the EIP office, the EIP sends the student a draft version of the Grant Agreement. The student must fill in all required fields (such as bank account information), sign each page of the agreement, and sign the signatory section of a copy of the agreement.

 

-       Special needs support form: Students who can receive additional grant support in the Grants section should download the form and apply to the EIP with the necessary attachments.

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Additional important information

 

-Waiver Petition: After you are chosen, if you wish to cancel your internship during the notice period you are required to submit this (feragat dilekçesi) petition to the EIP. Students who cancel their exchange during the “notice period” offered by the EIP immediately following the release of placement results will forfeit 10 points if they apply for the Erasmus+ program again in the future.

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During:

To view the documents, please CLICK HERE.

Upon arrival at the host university, students must present the following documents:

 

If the student wishes to modify the Learning Agreement, the “During” section of the Learning Agreement should be completed electronically. The Erasmus+ (Academic) Departmental Exchange Coordinator of Students’ teachers, students, and a representative from the host organization must all endorse and sign the revised agreement. Once this is done, the student is required to email this copy to the EIP.

 

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After:

To view after mobility documents, CLICK HERE.

Following the completion of the program, the student has to complete the following steps:

 

       Send the Certificate of participation to the EIP

       Send the ‘Evaluation of the trainee’ part of the learning agreement

       “Post-Mobility” part of the Learning Agreement after acquiring the required signatures

       Copy of the passport pages that show the entrance and exit dates to the host country

      "Yurda dönüş belgesi" retrived from e-devlet

       Fill EU Online Survey which will be provided by the EIP through the Mobility Tool.

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Please CLICK HERE to find out who your department coordinator is.

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Grant support is given to students to ensure that some of their expenses are covered during their activity period abroad. For grant support, the student must have gained mobility as a principal. The number of grantees is determined by the National Agency in accordance with the grant allocated to the country for the year. Grants are paid to students in two installments; 80% of the grant is paid before 45 days before departure following the submission of “before mobility” documents to the EIP, and the remaining 20% is paid after the student submits all the required documents (depending on the mobility duration as verified by the Certificate of Attendance and passport entry/exit dates, and taking into account the student’s level of success and fulfilling their responsibilities). Payments are made in Euros, which requires a Euro bank account in Ziraat bank.

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Note: Students will be able to waive financial support if they wish. Students who cannot participate in the program because the amount of the grant is not sufficient will be able to participate in the program with their own means without receiving a grant, in the status of “Erasmus Student with Zero Grant” in proportion to the quota.

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The table of individual support grant amounts to be given to students is based on the country the student is traveling to and is shown below:

 

 

 

Country groups

Host Country

Monthly Grant Internship (Euro)

1st and 2nd Group Program Countries

Germany, Austria, Belgium, Denmark, Finland, France, Cyprus, Netherlands, Ireland, Spain, Sweden, Italy, Iceland, Liechtenstein, Luxembourg, Malta, Norway, Portugal, Greece

750

3rd Group Program Countries

Bulgaria, Czech Republic, Estonia, Croatia, North Macedonia, Latvia, Lithuania, Hungary, Poland, Romania, Serbia, Slovakia, Slovenia

600

 

 

The number of students to participate in the program is limited to the grant allocated to our University by the National Agency (UA). Students who cannot participate in the program because the amount of the grant is insufficient will be able to participate in the program with their own means without receiving a grant, in the status of “Erasmus Student with Zero Grant” in proportion to the quota.

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IMPORTANT INFORMATION ON GRANTS

       Deductions may apply to students who do not fulfil their responsibilities and/or are unsuccessful. Grant deduction may take place in case of the following:

 

       If a student does not stay and work at the host country as a trainee for min. 2 months, then the mobility is considered as invalid and the student has to return the initial grant (80%) to Ibn Haldun University.

       If a student leaves the host organization/country for more than 7 days (including weekends), the student is not paid for that duration. If the student was paid for those days, then the student is asked to return that amount to Ibn Haldun University.

       If the student does not submit the “Certificate of Attendance”, then the mobility is considered as invalid and the student has to return the initial grant (80%) to Ibn Haldun University.

       If a student does not complete the OLS test and/or EU Survey after mobility, 20% deduction on total grant amount is implemented.

       The minimum activity period is 2 months for each student, and a maximum of 2 months grant can be provided for students who are entitled to internship mobility during this period. Students who leave the program before this period is completed will not be able to receive a grant unless there is force majeure. Those who had to leave the program earlier than anticipated due to force majeure have to prove this with official documents;

       If there is a “Force Majeure” (mücbir sebep), the student should immediately get in touch with the EIP who will seek the Turkish National Agency’s advice and approval on the matter. If Turkish National Agency approves the situation as “valid”, then EIP will inform the student who will be able to return home before the end of the mobility period. The student will only receive the grant for valid days of mobility. If a student returns home without getting in touch with the EIP first, then the mobility will be considered invalid and the student will be asked to return the initial grant (80%) back to Ibn Haldun University.

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Erasmus Disability and Disadvantaged Stipend

       Disadvantaged participants can be given an additional monthly grant of €250 in addition to the grant they receive for internship mobility, which lasts between 2-12 months. In order to be able to give more grants to the disadvantaged student, an additional grant request from the Center must be requested by the beneficiary higher education institution. Additional grant requests can be made within the contract period, but in any case, up to 60 days before the end of the contract. The Center evaluates each application individually and decides whether an additional grant can be given and, if so, the appropriate amount of grant. Applications will be forwarded to the National Agency by the Erasmus and International Programs Department of our university.

       In order for the grant in question to be awarded, the disadvantaged participant is defined as an individual with limited economic and social opportunities and who fits into the following sub-categories:

       Subject to Law No. 2828 (Those who have a protection, care or shelter decision by the Ministry of Family and Social Services pursuant to Law No. 2828)

       Students for whom protection, care or accommodation decision has been taken within the scope of Child Protection Law No. 5395

       Those who receive an orphan’s pension

       Children of Martyrs / Veterans

       Persons who are granted financial support for themselves or their families (a document proving that the student received financial support from municipalities, public institutions and organizations such as ministries, Social Assistance and Solidarity Foundations, General Directorate of Foundations, Kızılay, AFAD are needed as proof during the Erasmus application)

 

Students with disabilities:

Additional grants are available for students with disabilities and health conditions, who wish to participate in an Erasmus+ placement and where participation would not be possible without extra financial support. Applications for the Erasmus Disability Grant must be submitted to the EIP prior to the start of the mobility. You can find the request form here.

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NOTE: Student’s application must include a statement from a doctor or other authority confirming the disability or health condition, its severity, and the impact on the Erasmus+ mobility.